Form Submitted (Contact Form 7) → Create User

Use Case

When someone submits a Contact Form 7 form, you want to automatically create a WordPress user account for them. This turns form submissions into registered users.

Common scenarios:

• Custom registration forms
• Gated content access signup
• Event registration with account
• Lead capture with portal access
• Member application processing

Step-by-Step Setup

1. Prerequisites

Ensure you have:

• Contact Form 7 installed
• Form with email and name fields
• User roles configured in WordPress

2. Create a New Workflow

Navigate to Sequensy → Workflows in your WordPress admin and click Add New Workflow.

Name your workflow “Create Account from CF7 Form” or “Registration Form Handler”.

3. Configure the Trigger

Select Form Submitted (CF7) as your trigger.

Available filters:

• Form: Specific registration forms
• Fields: Validate required fields
• Acceptance: Check acceptance checkbox

4. Set Up the Create User Action

Configure the user creation:

5. Send Custom Welcome Email

Chain a Send Email action:

Subject: Welcome! Your account is ready

Hi {first-name},

Your account has been created successfully!

Login Details:
Website: {site_url}
Username: {your-email}

Set your password using this link:
{password_reset_link}

Once logged in, you'll have access to:
- Your personal dashboard
- Exclusive member content
- Account settings

Questions? Reply to this email.

Welcome!

6. Test Your Workflow

1. Enable the workflow
2. Submit the CF7 form
3. Verify user account created
4. Check welcome email received
5. Test password reset and login

Pro Tips

Check for existing accounts: Add a condition to handle submissions where the email already has an account.

Use acceptance field: Require checkbox acceptance for terms before creating account.

Map additional fields: Capture phone, company, preferences as user meta.

Verification options: Consider email verification before full access.

CF7 Form Setup

Basic Registration Form

<label>First Name
    [text* first-name]</label>

<label>Last Name
    [text* last-name]</label>

<label>Email
    [email* your-email]</label>

<label>Phone (optional)
    [tel your-phone]</label>

[acceptance terms] I agree to the Terms and Privacy Policy

[submit "Create Account"]

Extended Registration

<label>Name
    [text* your-name]</label>

<label>Email
    [email* your-email]</label>

<label>Company
    [text your-company]</label>

<label>Industry
    [select industry "Technology" "Healthcare" "Finance" "Other"]</label>

[acceptance newsletter] Subscribe to newsletter

[acceptance terms] I agree to Terms

[submit "Register"]

Field Mapping

Use Case Templates

Gated Content Access

Form: Download gated content
User Role: Subscriber
Access: View protected content
Email: "Your download is ready"
Benefit: Future re-downloads without form

Event Registration

Form: Event signup
User Role: Attendee
Meta: event_registered = {event_id}
Email: "You're registered for {event_name}"
Access: Event area and materials

Membership Application

Form: Membership application
User Role: Pending Member
Status: Awaiting approval
Email: "Application received"
Next: Manual approval upgrades to Member

Newsletter + Account

Form: Newsletter signup
User Role: Subscriber
Meta: newsletter_optin = yes
Email: "Welcome + your first newsletter"
Access: Basic subscriber content

Handling Existing Users

Strategy 1: Update Existing

Condition: Email exists in system
Action: Update user meta instead
Action: Send "Account updated" email
Skip: User creation

Strategy 2: Reject Submission

Condition: Email exists
Action: Return error to form
Message: "Account already exists. Please login."

Strategy 3: Login Link

Condition: Email exists
Action: Send password reset link
Message: "Found your account—check email to login"

Troubleshooting

User not created?

• Verify form submitted successfully
• Check email field mapping
• Review workflow logs

Duplicate user error?

• Add condition for existing accounts
• Check CF7 spam filtering
• Review multiple submission handling

Password email not received?

• Check WordPress email delivery
• Review spam folders
• Test with WP Mail SMTP