Update Entry

Modify existing Gravity Forms entries.

Overview

The Update Entry action modifies an existing Gravity Forms entry. Use this to update field values, change status, or sync entry data with external systems.

Configuration

Required Fields

FieldTypeDescription
EntryintegerEntry ID to update

Optional Fields

FieldTypeDescription
FieldsobjectField values to update
Statusselectactive, spam, trash
Is StarredbooleanStar the entry
Is ReadbooleanMark as read

Example Configurations

Update Status Field

Entry: {{Trigger.entry_id}}
Fields:
  5: Approved  # Status dropdown field

Mark as Processed

Entry: {{Trigger.entry_id}}
Fields:
  10: processed
  11: {{current_date}}
Is Read: true

Sync External Data

Entry: {{Trigger.gf_entry_id}}
Fields:
  7: {{Trigger.external_status}}
  8: {{Trigger.external_reference}}

Star Important Entries

Entry: {{Trigger.entry_id}}
Is Starred: true

Output Data

VariableTypeDescription
{{Action.entry_id}}integerUpdated entry ID
{{Action.updated_fields}}arrayFields that changed

Common Workflows

Application Processing

  1. Trigger: External approval
  2. Action: Update Entry
    • Status field: “Approved”
    • Date field: Current date

CRM Sync

  1. Trigger: CRM record updated
  2. Action: Update Entry
    • Sync relevant fields

Workflow Status

  1. Trigger: Stage completed
  2. Action: Update Entry
    • Move to next status

Best Practices

  • Only update necessary fields
  • Log changes for audit trail
  • Handle entry not found errors
  • Validate data before updating