Order Processing

Trigger a workflow when an order enters the processing status.

Overview

The Order Processing trigger fires when an order transitions to the “processing” status. This typically means payment has been received and the order is ready to be fulfilled.

When It Fires

  • Payment successfully processed
  • Admin manually sets status to processing
  • Order status changed via API
  • Bank transfer confirmed

Configuration

FieldTypeRequiredDescription
Payment MethodselectNoFilter by payment method
Minimum TotalnumberNoOnly orders above this amount

Available Data

All order data from Order Created is available, plus:

VariableTypeDescription
{{Trigger.date_paid}}stringPayment timestamp
{{Trigger.transaction_id}}stringPayment transaction ID

Example Workflows

Fulfillment Queue

Add to fulfillment system:

  1. Trigger: Order Processing
  2. Action: Airtable - Create Record
    • Table: Fulfillment Queue
    • Order ID: {{Trigger.order_id}}
    • Items: {{Trigger.items}}
    • Ship To: Full shipping address

Warehouse Notification

Alert warehouse team:

  1. Trigger: Order Processing
  2. Action: Send Email
    • To: warehouse@yourstore.com
    • Subject: Ready to Ship: Order #{{Trigger.order_number}}
    • Body: Packing list and shipping details

Customer Update

Notify customer of progress:

  1. Trigger: Order Processing
  2. Action: Send Email
    • To: {{Trigger.billing.email}}
    • Subject: Your order is being prepared!
    • Body: Status update with estimated delivery

Inventory Check

Verify stock for order:

  1. Trigger: Order Processing
  2. Action: Check stock levels
  3. Condition: If any item low stock
  4. Action: Send alert to purchasing

Processing Status Meaning

The “processing” status indicates:

  • Payment received (for paid orders)
  • Ready for fulfillment
  • Not yet shipped/completed

Best Practices

  • Use for internal fulfillment workflows
  • Great for warehouse/shipping notifications
  • Consider for inventory management
  • Avoid marketing - use Completed instead