Entry Updated

Trigger a workflow when a Gravity Forms entry is modified.

Overview

The Entry Updated trigger fires when an existing Gravity Forms entry is modified. This includes admin edits, user updates (if allowed), and API changes.

When It Fires

Admin edits an entry
User updates their submission (User Registration)
Entry modified via API
Partial entry completed
Entry status changed

Configuration

Field	Type	Required	Description
Form	select	Yes	Select the specific form
Field Changed	select	No	Trigger only on specific field changes

Available Data

Change Information

Variable	Type	Description
`{{Trigger.changed_fields}}`	array	List of modified field IDs
`{{Trigger.old_values}}`	object	Previous field values
`{{Trigger.new_values}}`	object	Updated field values
`{{Trigger.updated_by}}`	integer	User ID who made the change

Entry Information

Variable	Type	Description
`{{Trigger.entry_id}}`	integer	Entry ID
`{{Trigger.form_id}}`	integer	Form ID
`{{Trigger.date_updated}}`	string	Update timestamp

All Fields

All current field values are available via {{Trigger.fields.*}}.

Example Workflows

Status Change Notification

When entry status is updated:

Trigger: Entry Updated
- Field Changed: Status field
Action: Send Email
- To: Entry submitter email
- Subject: Your request status: {{Trigger.fields.status}}
- Body: Status update details

Audit Trail

Log all entry changes:

Trigger: Entry Updated
Action: Airtable - Create Record
- Entry ID: {{Trigger.entry_id}}
- Changed: {{Trigger.changed_fields}}
- By: {{Trigger.updated_by}}
- Date: {{Trigger.date_updated}}

Application Progress

Track application updates:

Trigger: Entry Updated
- Form: Job Application
Action: Send Email
- To: HR team
- Subject: Application updated: Entry #{{Trigger.entry_id}}

Sync Updates

Keep external systems current:

Trigger: Entry Updated
Action: Update CRM record
- Find by: Entry ID
- Update: Changed fields

Best Practices

Track status field changes for workflow management
Create audit trails for compliance
Notify relevant parties of important updates
Sync changes to external systems